Policies

ALLIED ENGINEERS INTERNAL POLICIES

Introduction

Allied Engineers Internal Policies establish ethical values and principles, the moral rules deduced from them, and aim to create an organizational culture of integrity at the Company level and an ethical climate that determines partners, staff and employees to act with mutual trust, professionalism and integrity.

BUSINESS INTEGRITY POLICY

At the heart of Allied Engineers’ principles is the commitment to operate in a truthful and equitable manner in every aspect of our interactions. This encompasses abiding by laws and regulations, fulfilling our contractual obligations to clients and other stakeholders, and following Allied Engineers’ established policies and protocols. This commitment extends to maintaining ethical behavior at both an individual and corporate level. We are equally dedicated to collaborating with external entities that share our values, whether they are joint venture and alliance partners, clients, sub-consultants, or suppliers.

We and our partners aim to ensure that our business conduct is honorable and that we implement internal control procedures for prevention and detection of any misconduct, fraud or conflict of interests.

Core Principles: Our business operations will be guided by the following core principles:

Zero Tolerance for Corruption: We will not engage in any form of corruption, bribery, or unethical behavior in our business activities.
Fair Competition: We will compete fairly and in compliance with antitrust and competition laws, ensuring a level playing field for all stakeholders.
Transparency: We will provide accurate and timely information to our stakeholders, including customers, investors, employees, and regulatory authorities.
Conflicts of Interest: We will identify, disclose, and manage conflicts of interest to prevent any adverse impact on our business decisions.
Equal Opportunities: We and our business partners are against any form of discrimination in employment and shall ensure employees equal opportunities and equal treatment, regardless of race, skin color, sex, age, physical or mental disabilities, sexual orientation, or whatever other personal characteristics.
Protection of Company Assets: We will safeguard company assets, including physical, intellectual, and financial assets, from misuse, theft, or unauthorized access.

Compliance with Laws and Regulations: Our organization is committed to complying with all applicable laws, regulations, and international standards related to business integrity, including anti-corruption laws and data protection regulations.

Anti-Corruption and Anti-Bribery: We prohibit any form of bribery, corruption, or facilitation payments, both directly and indirectly, and across all business operations. This includes interactions with government officials, suppliers, customers, and other stakeholders.

Gifts, Hospitality, and Entertainment: Gifts, hospitality, and entertainment offered or received must be reasonable, transparent, and not intended to influence business decisions or compromise integrity. We will adhere to policies that govern the giving and receiving of such items.

Third-Party Due Diligence: We will conduct thorough due diligence on third parties, including suppliers, partners, and agents, to ensure their commitment to ethical practices aligns with ours.

Reporting Violations: We encourage all employees and stakeholders to report any suspected violations of this policy or any unethical behavior without fear of retaliation. Reports can be made through established reporting channels, ensuring confidentiality and appropriate follow-up.

Training and Awareness: We will provide regular training and awareness programs to employees and stakeholders on ethical business conduct, anti-corruption measures, and the importance of upholding our integrity policy.

Consequences of Violations: Any violations of this policy will be treated seriously and may result in disciplinary action, up to and including termination of employment or business relationships. Legal action may also be pursued when necessary.

Continuous Improvement: We are committed to regularly reviewing and improving our business integrity practices to ensure they remain effective and aligned with evolving ethical standards and legal requirements.

By adhering to this Business Integrity Policy, we demonstrate our dedication to maintaining a reputation for ethical behavior, fostering trust, and contributing to the overall well-being of our organization and the communities we serve.

QUALITY POLICY

Allied Engineers are committed to delivering services that meet or exceed customer expectations while adhering to the highest quality standards. This Quality Policy outlines our dedication to continuous improvement, customer satisfaction, and a culture of excellence in all aspects of our operations.

Core Principles: Our commitment to quality is grounded in the following core principles:

Customer Focus: We prioritize understanding and meeting the needs of our customers, ensuring that our products and services consistently fulfill their requirements and exceed their expectations.
Continuous Improvement: We embrace a culture of continuous improvement, constantly seeking ways to enhance processes, technologies, and methodologies to deliver better quality outcomes.
Employee Engagement: We empower and engage our employees at all levels, recognizing that their expertise and dedication are vital to achieving and maintaining high-quality standards.
Transparency and Accountability: We maintain transparency in our operations and hold ourselves accountable for the quality of our products and services, aiming for zero defects and errors.

Compliance with Standards: We are committed to adhering to relevant industry standards, regulations, and best practices to ensure that our products and services consistently meet the highest quality benchmarks.

Process Excellence: We implement robust and well-defined processes across our organization, leveraging methodologies to streamline operations and maintain the highest quality.

Supplier and Partner Relationships: We collaborate closely with our suppliers and partners, ensuring they share our commitment to quality and adhere to our standards in their contributions to our products and services.

Risk Management: We identify potential risks that could impact the quality of our products and services and develop strategies to mitigate those risks, ensuring consistent and reliable outcomes.

Data-Driven Decision Making: Our organization makes informed decisions based on data and metrics related to quality performance. We use data analysis to identify trends, areas for improvement, and opportunities for innovation.

Training and Development: We invest in the training and development of our employees to enhance their skills and knowledge, enabling them to contribute effectively to maintaining and improving quality standards.

Customer Satisfaction: We measure customer satisfaction through feedback, surveys, and other methods to ensure that our products and services align with customer needs and preferences.

Continuous Communication: We maintain open lines of communication within our organization, ensuring that everyone is aware of our quality goals, strategies, and progress toward achieving them.

Continuous Improvement Initiatives: We encourage and support employees in suggesting and implementing improvements that enhance quality, streamline processes, and deliver better value to our customers.

By adhering to this Quality Policy, we aim to foster a culture of excellence, drive customer satisfaction, and ensure that our products and services consistently reflect the highest levels of quality and performance.

PERSONAL DATA PROTECTION POLICY

Allied Engineers is committed to safeguarding the privacy and personal information of individuals we interact with, including customers, employees, partners, and any other stakeholders. This Personal Data Protection Policy outlines our approach to collecting, using, storing, and securing personal data in accordance with applicable data protection laws and regulations.

Scope: This policy applies to all personal data collected, processed, or stored by our organization, whether in electronic or physical form. It covers both online and offline data processing activities.

Data Collection: We will only collect personal data that is relevant, necessary, and obtained through lawful means. Data subjects will be informed about the purpose of data collection, the categories of data collected, and any third parties that might have access to their data.

Data Use and Purpose Limitation: Personal data will be used for the purposes for which it was collected and in a manner that is consistent with those purposes. We will not use personal data for any purpose incompatible with the original purpose of collection, without obtaining explicit consent from the data subject.

Data Security: We will implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. This includes the use of encryption, access controls, regular security assessments, and employee training.

Data Retention: Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once data is no longer needed, it will be securely deleted or anonymized.

Data Subject Rights: Data subjects have the right to access their personal data, rectify inaccuracies, and request its deletion, unless retention is required by law. We will promptly respond to data subject requests and ensure that their rights are upheld.

Data Sharing and Disclosure: We will not share or disclose personal data to third parties unless necessary for the purpose of providing our services or complying with legal obligations. Third-party recipients will be bound by appropriate confidentiality and data protection agreements.

International Data Transfers: If personal data is transferred to countries outside the jurisdiction where the data originated, we will ensure that adequate safeguards are in place to protect the data, such as using standard contractual clauses or relying on recognized data protection mechanisms.

Data Breach Notification: In the event of a data breach that poses a risk to individuals’ rights and freedoms, we will promptly notify affected parties and relevant authorities as required by law.

Compliance and Accountability: Our organization will regularly review and update this policy to ensure its relevance and effectiveness. We are committed to complying with applicable data protection laws and regulations and will designate a responsible individual to oversee data protection efforts.

By adhering to this Personal Data Protection Policy, we aim to foster trust, transparency, and respect for individuals’ privacy while conducting our business activities.

OCCUPATIONAL HEALTH AND SAFETY AT WORK POLICY

This Occupational Health and Safety (OHS) at Work Policy outlines our dedication to creating a safe and healthy work environment by preventing accidents, injuries, and illnesses.

We aim high to provide a safe and healthy workplace, and we expect our employees, business partners and guests to help achieve our goals by:

providing safe and healthy working conditions for preventing work-related injury and ill health;
identifying opportunities for continually improving our occupational health and safety system;
eliminating hazards and reduce occupational health and safety risks;
complying with all occupational health and safety requirements prescribed by the Company and stakeholders;
implementing and maintaining the Occupational Health and Safety Management System that meets the requirements of ISO 45001;
providing necessary occupational health and safety information, instructions and training to enable all colleagues to carry out their jobs competently and safely;
selecting competent contractors and monitoring their performance to ensure related standards of occupational health and safety are secured;
effectively communicating with people employed by contractors to make them aware of their individual occupational health and safety obligations.

Core Principles: Our commitment to occupational health and safety is guided by the following core principles:

Safety First: We prioritize safety in all our operations, making it a fundamental value in our workplace culture.
Prevention: We believe that most accidents and injuries are preventable, and we strive to eliminate hazards and risks to protect our workforce.
Compliance: We adhere to all relevant local, regional, and national laws, regulations, and industry standards related to occupational health and safety.
Employee Participation: We encourage employees to actively participate in maintaining a safe and healthy work environment by reporting hazards, suggesting improvements, and following safety guidelines.

Risk Assessment and Management: We conduct regular risk assessments to identify workplace hazards, assess their potential impact, and implement effective control measures to minimize or eliminate risks.

Training and Awareness: We provide comprehensive training to all employees to ensure they are aware of potential hazards, understand safety procedures, and are equipped with the knowledge to prevent accidents.

Emergency Preparedness: We develop and maintain emergency response plans, including evacuation procedures, first aid measures, and communication protocols, to ensure a swift and organized response in case of emergencies.

Personal Protective Equipment (PPE): We provide necessary personal protective equipment to employees and visitors as required by the nature of their tasks. Proper usage of PPE is mandatory in hazardous environments.

Reporting and Incident Investigation: We encourage prompt reporting of all accidents, incidents, near misses, and potential hazards. Every incident is thoroughly investigated to identify root causes and prevent future occurrences.

Health and Well-being: We promote the physical and mental well-being of our employees by offering access to medical facilities, and resources to manage stress and maintain a healthy work-life balance.

Continuous Improvement: We continually review and improve our OHS practices to ensure they remain effective and aligned with emerging best practices and changing work environments.

Contractor and Visitor Safety: We extend our commitment to OHS to contractors, suppliers, and visitors, ensuring they adhere to our safety standards while on our premises.

Communication: We maintain transparent communication about OHS policies, procedures, and practices to all stakeholders, fostering understanding and commitment to a safe work environment.

By adhering to this Occupational Health and Safety at Work Policy, we aim to cultivate a culture of safety, protect the well-being of our workforce, and provide a secure work environment that promotes productivity and the overall success of our organization.

ENVIRONMENT PROTECTION POLICY

Conservation and continuous improvement of the environment is a priority to Allied Engineers Grup. We strive to develop and operate an environmental management system that sets high standards on pollution prevention, resources preservation and legal compliance.

All national laws on environmental protection and regulations must be observed. Moreover, business partners have an obligation to avoid and reduce environmental pollution and to continuously improve environmental protection.

Our employees and collaborators are expected to adhere to our environmental policy and help us achieve our goals by:

effectively and continuously improving environmental performance;
promoting sound environmental policies and practices;
implementing and maintaining the Environmental Management System that meets the requirements of 14001;
conserving resources and maximizing energy efficiency;
minimizing waste wherever practicable;
reducing and preventing pollution where possible.

MANAGEMENT OF CONFIDENTIAL INFORMATION

Any confidential business and operational information related to Allied Engineers, our employees, customers and suppliers represent a valuable asset and must be protected. We undertake to manage confidential information in order to ensure the protection of its integrity.

Company personnel shall use information to which they have access only for the purpose for which it was obtained and they are committed to respect the interests of the Company or of any third parties to which it belongs.

Our employees who have access to confidential information shall act in accordance with the employment contract, the contract with the applicable supplier or business partner, relevant laws as well as the Company internal policies and rules.

Employees are not allowed to disclose to anyone any confidential or exclusive information without prior approval form Company management. Those who have access to or control such information should at all times provide adequate safeguards to prevent its misuse. Examples of misuse include disclosing information in exchange for monetary rewards or using information for personal gain. It should also be noted that unauthorized disclosure of any personal data may lead to a breach of applicable confidentiality laws and regulations.

COMPLIANCE WITH THE CODE

It is the personal responsibility of each member of the Company’s staff to understand and comply with the standards and requirements set forth in the Code.

Our business partners must ensure the implementation of and the compliance with the basic principles defined in this Code within their companies through appropriate and justifiable measures. Such measures must be regularly checked and documented by the company’s management.

Moreover, business partners must inform their suppliers about the content of this Code of conduct and request compliance with the requirements and standards specified herein.

CONTACT INFORMATION:

Any inquiries regarding the contents of this Code shall be transmitted to:

Email address: office@alliedengineers.ro, or
Postal address: 2 Teheran Street, 3rd Floor, Bucharest, Romania.